Training Module
Training module in IceHrm can be used to manage process of providing internal trainings for employees.
In training module we have courses, training sessions and training subscription management.
- Admins/Managers can define courses
- Admins/Managers can use courses to create training sessions
- Admin can assign courses to employees or employees can subscribe
- Employees can mark training sessions as attended and attach a proof of completion if required
- Admins/Managers can approve that the training session is completed by the employee
Adding a new Course
| Field | Description |
|---|---|
Code |
Each course should have a code |
Name |
The course name |
Coordinator |
The employee of the company who is responsible for coordinating the course. In some cases coordinator could be the trainer/instructor as well |
Trainer |
Name of the person who conduct the course |
Payment Type |
Whether the course is sponsored by the company or paid by the employee |
Most of the other fields are self descriptive
Adding a new Training Session
| Field | Description |
|---|---|
Name |
Name of the training session |
Course |
Select the trainign course |
Scheduled Time |
When this training session is scheduled |
Assignment Due Date |
If the training session has an associated assignment, the due date for that |
Delivery Method |
Whether the training session is delivered in a class room, online or its a sel study session |
Attendance Type |
- Assign = Only admins/mangers can assign the session to employees - Sign Up = Session is open for employees to sign up |
Attachment |
An attachment with other resources for the session |
Training Certificate Required |
If Yes, employees have to attach a proof of completion (such as certificate) before marking the training session as completed |
Subscribing to a Training Session
- An employee can subscribe to a training session via
Training => Trainingmodule. - Go to "All Training Sessions" tab
- Click on subscribe button
Attendance Type
Employees can only subscribe to training sessions having Attendance Type set to "Sign Up"
Completing a Training Session
Once an employee participated in a training session he/she can mark the training as completed via Training=>Training=>My Training Sessions tab. Once this is done a notification will be sent to the supervisor to approve the training session.
Proof of Completion
If the training session requires a proof of completion, employee has to edit the training session under "My Training Sessions" tab and attach a proof of completion before submitting it for approval
Approving a Training Session
Once an employee mark a training session as completed, the supervisor will receive a notification to approve it.
If all the things are in order, the supervisor can approve the training session via Training=>Training=>Training Sessions of Direct Reports tab